Planned communities would follow open-meeting and notice rules

Planned-community associations must keep member, board, and regularly scheduled committee meetings open, while allowing members or their written representatives to attend and speak. The rules apply to planned-community associations, their boards, association members, and people designated by members in writing. Boards may set reasonable speaking-time limits but must allow a member or representative to speak after discussion of an agenda item and before formal action. Attendees may record open portions of meetings, and a board that records a meeting must keep a copy for at least six months and provide the unedited recording to a member on request. A meeting portion may be closed only to discuss listed matters without taking action, such as legal advice, pending litigation, personal information, or specific employee complaints. Before closing a meeting portion, the board must identify the legal exception that permits the closure. The supplied text does not state an effective date for these meeting rules.

Association officials must give members meeting notices and agendas, including advance notice for board meetings held after declarant control ends. Member-meeting notice rules cover annual, regular, and special meetings; the board notice rules apply after the developer’s control of the association ends. Member-meeting notices must be hand delivered or mailed 10 to 50 days in advance and state the date, time, place, and purpose. Board meeting notices and agendas must generally be given at least 48 hours in advance by a newsletter, conspicuous posting, or another reasonable method. Notice is not required when an emergency requires the board to act before notice can be given; an emergency meeting may address only matters that cannot wait. The failure of a member to receive the notice or agenda does not by itself invalidate action taken at the meeting. Member notices are due 10 to 50 days before the meeting; board notices are generally due at least 48 hours before meetings after declarant control ends, subject to the emergency exception.